Spiritmen Ltd, trading as Silent Pool Distillers, uses a number of systems and services to promote and sell its products to the public and trade customers. Spiritmen Ltd. complies with the principles of the General Data Protection Regulation 2018 when dealing with all data received from visitors to the website and premises.
We only hold personal data for as long as necessary. Once data is no longer needed it is deleted from our files.
We regularly email website news and information updates to those customers who have specifically subscribed to our email service. All subscription emails sent by us contain clear information on how to unsubscribe from our email service. Such instructions will either include a link to a page to unsubscribe or a valid email address to which you should reply, with “unsubscribe” as the email subject heading.
We may send emails to existing customers or prospective customers who have enquired or transacted with us, regarding products or services directly provided by us. All emails sent by us will be clearly marked as originating from us.
We never sell, rent or exchange mailing lists.
CCTV is in use at our Albury site. Images of visitors to the site may be recorded. Our CCTV policy may be found here.
More information about cookies and how to manage them can be found at aboutcookies.org
Personal Data, including names, contact information and data on use of our website, is collected for the following purposes using these third party services:
Providing an online shop, promoting products and services and, managing orders.
Marketing Managing Newsletters and Communications
Personal Data: e-mail address, names. Marketing Analytics Google Analytics analytics.google.com Personal Data: Cookies and Usage Data
Delivery of online orders
Personal Data: name, address, contact information and, special instructions.
Events and Tours
Booking and management of events and Distillery Tours.
Personal data: name, contact information and attendance information.
Onsite and Direct Payments
Management of transactions made by visitors, event attendees or web customers interacting by telephone.
Personal data: name, contact information, transaction data converted directly to secure ‘tokens’.
Social Media Marketing
Used to target messages and advertisements on Social Media platforms based on activities and preferences.
Platforms such as Facebook, Twitter, Instagram, TripAdvisor and others.
Personal data: tracking data using ‘beacons’, ‘pixels’ or, ‘cookies’. For information on managing social media tracking preferences click here.
Company and Contact Information
Data Controller and Owner
Spiritmen Ltd trading as Silent Pool Distillers Silent Pool Distillery Shere Road, Albury, Guildford, Surrey, GU5 9BW
Spiritmen Ltd is a company registered in England and Wales with company number 08874113 and VAT Number 190 132 829
Contact e-mail firstname.lastname@example.org
Further information on data collected, how we use it and your rights as ‘User’:
We only hold Personal Data necessary to offer services provided on our website.
Data is only used for the purposes described in our entry on the Data Protection Register. DP Register entry
Types of Data collected
Mode and place of processing the Data
Methods of processing
The Data Controller processes the Data of Users in a proper manner and shall take appropriate security measures to prevent unauthorised access, disclosure, notification, or unauthorised destruction of the data. The Data processing is carried out using computers and/or IT enabled tools, following organisational procedures and modes strictly related to the purposes indicated. In addition to the data Controller, in some cases, the data may be accessible to certain types of persons in charge, involved with the operation of the site (administration, sales, marketing, legal, system administration, communication) or external parties (such as third party technical service providers, mail carriers, hosting providers, IT companies, communications agencies), appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the data Controller at any time.
The Data is processed at the Data Controller’s operating offices and, in any other places where the parties involved with the processing are located. For further information, please contact the data Controller.
The Data is kept for the time necessary to provide the services requested by the User, or as required by regulation and, the User can always request that the Data Controller suspend or remove the data (to the extent permitted by financial reporting regulation).
The use of collected Data
The Data concerning the User is collected to allow the Owner to provide its services, as well as for the following purposes: sales of products, managing payments, platform services and hosting, managing contacts and sending messages and, Analytics.
The Personal Data used for each purpose is outlines in the specific sections of the document.
Additional information about Data collection and processing
The User’s Personal Data may be used for legal purposes by the Data Controller, in Court or in the stages leading to possible legal action arising from improper use of this Application or the related services. The User declares to be aware that the Data Controller may be required to reveal personal data upon request of public authorities.
Additional Information about User’s Personal Data
System logs and maintenance
For operation and maintenance purposes, this Application and any third party services may collect files that record interaction with this Application (System logs) or use for this purpose other Personal Data (such as IP address).
Information not contained in this policy
More details concerning the collection or processing of Personal Data may be requested from the Data Controller at any time. Please see contact information here.
The rights of Users
Users have the right, at any time, to know whether their Personal Data has been stored and can consult the Data Controller to learn about their contents and origin, to verify their accuracy or to ask for them to be supplemented, cancelled, updated or connected, or for their transformation into anonymous format or to block any data held in violation of the law, as well as to oppose their treatment for any and all legitimate reasons. Requests should be sent to the Data Controller at the contact information set out above.
This Application does not support ‘Do Not Track’ requests.
To determine whether any of the third party services it uses honour ‘Do Not Track’ requests, please read their privacy policies.
Definitions and legal references
Personal Data (or Data)
Any information regarding a natural person, a legal person, an institution or an association, which is, or can be, identified even indirectly, by reference to any other information, including a personal identification number.
Information collected automatically from this Application (or third party services employed in this Application), which can include: IP addresses or domain names of the computers utilised by the Users who use this Application, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilised to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server’s answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilised by the User, the various time details per visit (e.g. the time spent on each page within the Application) and the details about the oath followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating the system and/ or the User’s IT environment.
The individual using this Application, which must coincide with or be authorised by the Data Subject, to whom the Personal Data refers.
Data Controller (or Owner)
The natural person, legal person, public administration or any other body, association or organisation with the right, also jointly with another Data Controller, to make decisions regarding the purposes, and the methods of processing of Personal Data and the means used, including the security measures concerning the operation and use of this Application. The Data Controller, unless otherwise specified, is the owner of this Application.
The hardware or software tool by which the Personal Data of the User is collected.
Small piece of data stored in the User’s device. More information on Cookies can be found here
Notice to European Users: this privacy statement has been prepared in fulfilment of the obligations under Air. 10 of EC Directive n. 95/46/EC. and under the provisions of Directive 2002/58/EC. as revised by Directive 2009/136/EC. on the subject of Cookies.
Spiritmen Ltd., trading as Silent Pool Distillers, operates CCTV systems at the Albury premises for the purposes of ensuring security of the premises, stock and equipment, the health and safety of both visitors and employees and, for the purpose of ensuring adherence to regulation applicable to operation of the business. Use of CCTV equipment is sign-posted on the premises as appropriate. While CCTV is in use for these specific purposes, it is possible that general activities of visitors and employees may be recorded as a result. By accepting the terms and conditions of Silent Pool Distillers’ events and Distillery Tours, visitors acknowledge that such images may be recorded. CCTV recordings are captured and retained for the minimum amount of time as is reasonable to enable management of any incidents or issues. Generally, recordings are deleted permanently after a period of 5 weeks. Recordings that contain information relevant to any incident or investigation may be retained for a longer period and, may be shared with relevant authorities.
The CCTV system is under the control of the Data Controller. email@example.com
Silent Pool Distillers has a presence on many social media platforms including Facebook, Twitter, Instagram, TripAdvisor and others. These social media platforms typically deploy tracking methods such as ‘cookies’, ‘beacons, or, ‘pixels’ that enable them to deliver messages and ads based on a user’s activities and preferences. Users who visit the Silent Pool Distillers website and also use social media platforms can control their tracking preferences and opt-out of this data collection, targeted messages and ads by visiting their user settings on each specific platform. For example, to opt-out of Facebook targeted messaging visit your facebook Home Page > Settings > Ads > Ad Settings and amend settings.